Privacy notice

Last updated: 30 September 2026

This notice explains how Digital Clinical Safety collects and uses personal information when you visit digitalclinicalsafety.com, contact us, buy from us, join our member site or work with us.

Who we are

Digital Clinical Safety is a trading name of AnyRx Limited, a company registered in England and Wales (company number 09358575), 792 Wickham Road, Croydon, Surrey, CR0 8EA. AnyRx Limited is the controller of your personal information. Contact us about privacy at yasmin@digitalclinicalsafety.com.

What we collect

  • Enquiries: your name, work email, company and message when you use our contact or consultation forms, or email us.

  • Newsletter: your email address if you sign up for news and updates.

  • Gap analysis: your name, work email, organisation and answers if you complete our Clinical Safety Gap Analysis.

  • Purchases and member site: your name, email, billing details and account login if you buy from our store or join the member site. Card payments are handled by our payment provider; we do not see or store your full card number.

  • Client work: business contact details of the people we work with, and project information you share with us under our engagement terms.

  • CSO network: your name, email, areas of focus, availability, clinical safety training and anything else you tell us if you register through our CSO network form. If we consider you for work, we may also ask for evidence of your training and professional registration.

  • Website use: technical information such as IP address, browser, device and pages visited, collected through cookies and similar technologies.

We do not ask for patient data through this website. Please do not include any patient-identifiable information in forms or emails to us.

How and why we use it

  • To reply to your enquiry and arrange consultations (legitimate interests in responding to business enquiries, or steps before entering a contract).

  • To deliver our services, products and member site access, and to invoice you (contract).

  • To consider you for Clinical Safety Officer work with us and our clients, and to contact you about opportunities (legitimate interests in building a network of qualified associates; contract if we go on to work together).

  • To send your gap analysis results and follow up about them (consent, which you give when you submit the form).

  • To send our newsletter (consent; you can unsubscribe at any time).

  • To keep financial and tax records (legal obligation).

  • To run, secure and improve the website (legitimate interests, and your consent where non-essential cookies are used).

Who we share it with

We use trusted service providers who process data on our behalf under contract, including Squarespace (website hosting, forms, member site, email campaigns, analytics and payments) and Tally (gap analysis forms). We may share information with our professional advisers, or where the law requires it. We do not sell your personal information. If you join our CSO network, we may share your name, experience and availability with a client when proposing you for a project, and we will check with you before we do.

International transfers

Some of our providers store data outside the UK, including in the United States. Where this happens, we rely on the safeguards UK data protection law allows, such as UK adequacy regulations, the UK Extension to the EU-US Data Privacy Framework, or the UK International Data Transfer Agreement or Addendum.

How long we keep it

  • Enquiries and gap analysis responses that do not lead to work: up to 2 years.

  • Client, contract and financial records: 6 years after the end of the engagement or financial year.

  • Newsletter details: until you unsubscribe.

  • Member site accounts: while your account is active, then up to 2 years.

  • CSO network registrations: up to 2 years from our last contact with you, unless we go on to work together. You can ask us to remove you at any time.

Cookies

We use essential cookies to make the website work and, with your consent, analytics cookies to understand how it is used. You can change your choice at any time using the Cookie Preferences link at the bottom of every page.

Your rights

You have the right to access your personal information, and to ask us to correct, delete or restrict it, to object to how we use it, and to receive a copy in a portable format. Where we rely on consent, you can withdraw it at any time. To use any of these rights, email us at the address above. We will respond within one month.

If you are unhappy with how we have handled your information, please contact us first. You also have the right to complain to the Information Commissioner's Office at ico.org.uk or on 0303 123 1113.

Changes to this notice

We may update this notice from time to time. The date at the top shows when it was last changed.